How to Track Employee Time?

In this article, you’ll learn about all the ins and outs of employee time tracking, from the reasons why it’s beneficial for businesses to track employee time at work to some of the best tips on how to track employee hours with a time tracking app efficiently.

Tracking employee time at work is crucial for organizations of all sizes. Accurate records of employee hours are important for tracking attendance, handling HR work, staying compliant to labor regulations, ensuring accurate payroll management, and even boosting employee productivity.

Even more, businesses face the challenge of monitoring employee hours amidst a plethora of project and task tracking. And with the ever-increasing demand for efficiency and transparency, it has become increasingly important for organizations to find reliable methods to track employee time.

In today’s article, we’ll delve into the characteristics of best time tracking software  and strategies to optimize the process of tracking employee time, all while offering insights into how businesses can keep track of employee time and enhance workforce management. After all, to master the art of tracking employee time means to foster productivity and maximize organizational success.

Why Tracking Employee Hours Is Important?

Tracking employee time is essential for organizations to manage their resources effectively, ensure productivity, and maintain profitability. Let’s look at several reasons why it’s important to track employee time, especially in today’s fast-paced business environment.

• Optimizing Resource Allocation

  Employee time tracking helps businesses to better allocate their resources, such as workforce, technical equipment, and finances. Understanding how employees spend their time through real-time screen monitoring allows managers to assign tasks and projects more efficiently.

• Enhancing Project Management

  Time tracking provides valuable insights into project progress. It helps managers to monitor how much time is spent on each task, identify bottlenecks, and make informed decisions to ensure projects are completed on time and within budget. For example, if a project takes longer than expected, time tracker insights can help identify any inefficiencies that might be contributing to the delay. By tracking time spent on tasks, teams can prioritize work more effectively and allocate resources where they are needed most, thus overall improving team efficiency.

• Ensuring Billing Accuracy

  When it comes to businesses that bill clients based on hourly rates, time tracking apps ensure that clients are billed correctly for the work performed during billable hours. It eliminates the need for manual timekeeping and reduces the risk of underbilling or overbilling clients, improving client satisfaction.

• Boosting Employee Productivity Monitoring

  With the help of time tracking, it gets easier to monitor remote employee productivity and identify areas for improvement. By analyzing patterns of how employees spend their work hours, managers can identify inefficiencies, implement process improvements, and boost team productivity.

• Ensuring Compliance with Labor Regulations

  Accurate time tracking is imperative for complying with federal and state labor laws, since it helps to comply with various legal requirements and avoid costly penalties or legal issues. If we look at California, employees who work more than five hours there have a right to a 30-minute unpaid meal break and a paid 10-minute rest break for every four hours worked.

• Increasing Employee Accountability

  Tracking employee time promotes transparency and accountability within the organization. When your workforce is aware that their time is being monitored, they are more likely to stay on track and meet deadlines. This awareness fosters responsibility as employees can better oversee how they manage their worktime and make adjustments to focus on high-priority tasks, ultimately improving productivity. Managers can use billable time entries from a time tracking app to compare time spent on tasks against outcomes, identify inefficiencies, and provide targeted feedback to help specialists improve performance.

• Improving Employee Performance

  Time tracking data can be used as a basis for accurate employee performance evaluation. Managers can assess how effectively employees manage their time, identify top performers, and provide targeted feedback and coaching to those who may need support during employee assessment.

• Managing Distributed Teams

  Time tracking apps are essential for monitoring remote employees. These apps allow employers to track remote employees’ work hours, monitor productivity of WFH specialists, and ensure that work is being completed efficiently, regardless of their location.

5 Tips for Efficient Employee Time Tracking

By leveraging the power of time tracking technology, organizations can optimize operations, maximize employee performance, and achieve greater success in today’s competitive marketplace – especially if they follow surprising employee time-tracking tips we are about to share with you.

1. Get an accurate picture of your employees’ workday

   Employees are an essential part of any business, and it is important to track their hours as accurately as possible. Time-tracking software can help you do just that. By recording the time employees spend on various tasks, it will show you exactly how much time they spend working and identify any areas where they might be slacking off or overworking themselves. Moreover, this information will help you determine how much your business is spending on monthly labor costs. In the long run, improving employee hours management can save you both time and money.

2. Foster employee productivity through monitoring

   Tracking employee time helps you identify any possible issues before they escalate. Furthermore, you can use time-tracking data for various other purposes, such as monitoring employee productivity levels (and even making disciplinary decisions when necessary). Keep track of hours worked, overtime, sick days, etc., so that all this valuable information is at your fingertips!

3. Assign tasks to employees based on their skill set

   Employee time tracking can help you understand how much time they spend on certain task-related activities. This information can be incredibly useful in assigning tasks based on the employee’s skillsets and training needs. Employee time tracking software is perfect for managing all sorts of employee time data efficiently and reliably, giving you a comprehensive overview of the inner workings of your business.

4. Set up rules and regulations regarding absences and tardiness

   Having a clear attendance policy helps employees understand what is expected of them. This can prevent any misunderstandings or disagreements later on.

5. Use data analytics to gain actionable insights

   Data analysis can help you identify areas where employee time tends to be wasted and make required changes to improve employee efficiency. You can even see what tasks take up the most time of your workforce, what sections of your business need more attention, and so on. Time tracking makes this task incredibly easy by automatically recording employee hours, so there’s no need for you to keep track of employee hours manually. This way, you get accurate insights into team productivity and can track progress wisely in order to make data-driven decisions.

How to Track Employee Hours with a Time Tracking App?

Tracking time with a time tracker or employee hours tracker app basically equals automation of the entire employee tracking process.

Whether employees enter their time manually or the software tracks it in the background as the day goes, the app then automatically calculates their daily, weekly, monthly, and yearly data and statistics.

A traditional track employee hours app also offers the option to define hourly rates, and have earnings calculated automatically – with an option to visually distinguish between billable client time and non-billable time.

This method is completely automated – employees log in to track or add time and managers later analyzes and exports their timesheets. This way, the workflow becomes fully transparent, since managers can see what tasks the employees worked on during the logged time, and for how long.

Kickidler: Best Software for Tracking Employee Time Efficiently

Kickidler stands out as the best app for tracking employee time with precision and ease due to its comprehensive features, intuitive interface, and affordability.

With its flexible time tracking options, detailed reporting capabilities, powerful analytics features, and seamless integration with popular tools, Kickidler empowers businesses to efficiently manage workforce, track project progress, and ensure accurate time tracking.

Key features

• Online time tracking: Flexible options for time tracking include manual entry, timers, as well as automatic activity tracking.
• Reporting and analytics capabilities: Robust reporting and analytics features provide insights into time utilization, productivity trends, resource allocation, and project profitability.
• Project & task management: Resource management features help to break down projects into manageable tasks and track time spent on each task, allowing teams to prioritize their tasks effectively and optimize productivity.
• Integration options: Integration with other workflow tools streamlines time tracking and project management processes as well as enhances workflow efficiency and data accuracy.
• Customization options: Software customization options enable businesses to tailor time tracking to their unique workflows and requirements.
• User-friendly interface: A clean and intuitive interface makes it easy for employees to track time accurately without extensive training or support.

Pricing

Kickidler offers a Free plan with basic features for monitoring one user. Once the software is installed and 7 days (or 14 days if the phone number was provided upon signing up) have passed, it automatically switches to the free version.

The Time Tracking plan starts at $4.90 per user per month, offering additional features and support for larger teams.

Kickidler’s upfront pricing plans are designed with the idea of providing businesses with flexible options to decide what works best for each particular case. Discounts for longer usage periods apply. Perpetual licenses are available.